Virtuos Holdings Pte. Ltd. and its affiliates (collectively “Virtuos”, “we”, “us” or “our”) value your privacy and are committed to our obligations under applicable privacy laws and regulations (“Privacy Laws”). Our commitment extends to job applicants, prospective employees, and all users of our career website and associated recruitment systems and services (collectively “Career Sites”). We take your personal information protection seriously and take responsibility to handle, protect, and process this information appropriately.

This Career Privacy Notice (this “Notice”) aims to explain how we collect, use, disclose, and/or process the personal data you provide us with or that we may possess about you, both presently and in the future. We aim to provide you with the necessary information to make informed decisions regarding the sharing of your personal data before engaging with us.

By engaging or communicating with us as part of your application and our recruitment process, or entering into an employment agreement, contract of service or contract for service between you and us, you are consenting to the collection, use, disclosure, and processing of your Personal Data (defined below).

1. Type of information we collect, use, disclose and/or process. It will vary by the country and nature of the role for which you will be considered, which may include:

Your first name and last name, age, date and place of birth, national identification number/passport number, country of residence and nationality, marital status, residential address, contact numbers, email address, bank account number, tax number, CV or resume, cover letter, educational and professional qualifications, academic achievements, employment history; depending on the country, gender, social security details, ethinicity, religion, referees, details of family members and dependents, physical or mental health condition and medical history, committed or alleged offence or proceedings and criminal conviction; and any other information necessary to process your personal data for any of the Purposes. (collectively, “Personal Data”);

We may have obtained your Personal Data and information in relation to you directly from you or through third party sources including but not limited to job listing platforms, local authorities or publicly available sources. We may also obtain further information about you, including but not limited to information from your referees, recruitment agencies and/or third party background screening agencies, credit reporting agency and/or any regulatory authorities (where applicable) pertaining to your qualifications, experience, eligibility and/or other information for recruitment-related purposes.

2. How we use the information we collect, use, disclose and/or process. We may collect, use, disclose, and/or process Personal Data and/or information in relation to you for the purposes of processing your application as part of our recruitment process which includes:

• Assessing your skills, qualifications, experience and interests against our career opportunities;
• Verifying your details and, if necessary, conducting relevant and appropriate legally permitted pre-employment and eligibility verification checks;
• Engaging in communication with you regarding the recruitment process and your applications, including, occasionally, reaching out about potential career opportunities at Virtuos;
• Preparing a offer letter, contract of service or contract for service or such other contract as may have been entered into between you and us, and such other purposes as may be related to the foregoing;
• Providing assistance, upon your request, with visa or work permit procurement;
• Compilation of statistics regarding Virtuos employment opportunities, as part of our analytical and statistical studies to continuously improve our internal business processes and recruitment practices;
• Ensuring compliance with our internal rules, procedures and policies;
• Abiding by any laws, regulations, guidelines, obligations and governmental requests applicable to us;
• Responding to legal process, pursuing legal rights and remedies, defending litigation and managing any complaints or claims;
• Where applicable, complying with the compliance and disclosure requirements of any and all governmental and/or agencies, regulatory and statutory bodies; and
• Making improvements to our application and/or recruitment processes; (collectively, “Purposes”).

We will seek your consent before collecting any additional personal data and before using your Personal Data and/or information in relation to you for a purpose which has not been notified to you (except where permitted or authorised by applicable laws).

When you are offered and accept employment with us, your Personal Data and/or information in relation to you collected throughout the application and recruitment process will become part of your employment records.

3. Who may have access to your information. Your Personal Data and/or information in relation to you may be disclosed, accessed, processed, disseminated and/or transferred within Virtuos, allowing access to our recruiters, hiring managers and parties involved in the recruitment process on a need-to-know basis, as relevant and necessary for your application for the role you are being considered for.

We may also disclose your Personal Data and/or information in relation to you to third parties such as (i) service providers relating to verification checks, IT, banks, insurance and professional advisors; (ii) governmental departments, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal process; and (iii) any such third party requested or authorized by you (e.g., if you have given us permission to contact your referees), for any of the above Purposes or any other purpose directly related to any of the above Purposes. These third parties may be located outside the country in which you live or the country where the position you have applied for is located.

4. Security and retention of your information. We are committed to ensuring the confidentiality, protection, security and accuracy of your Personal Data and/or information in relation to you made available to us. Any such Personal Data and/or information in relation to you will be retained by us as long as the purpose it was collected for remains valid or as is required to satisfy any legal, regulatory and/or accounting requirements. We assure you that your Personal Data and/or information in relation to you made available to us is treated as confidential and retained securely.

Virtuos operates globally, which means your information may be stored and processed outside of the country or region where it was originally collected. Regardless of where your information is collected, used, disclosed and/or processed, we apply the same protections described in this Notice.

5. Your rights in respect of your information. Depending on countries, you may have certain rights under Privacy Laws. This may include the right to review, request access, make corrections to, or port your Personal Data and/or information in relation to you, request its deletion or anonymization, or object to or restrict its use for certain purposes.

If you wish to exercise your rights, have any queries on this Notice or any other queries in relation to how we manage your personal data, please contact our Privacy Office/Data Protection Officer at [email protected]. We will respond to any requests in accordance with applicable laws, and so there may be circumstances where we are not able to comply with your request. Notwithstanding your requests, please note, however, that we may retain some information if required by applicable laws. We also have the right to refuse or deny your requests under applicable laws. We may also charge you a reasonable fee for the handling and processing of your requests in accordance with applicable laws and you will be notified in advance of such costs. To the extent permitted by applicable law, please note that we are not required to respond to or deal with your request unless you have agreed to pay the fee.

6. Consent to share others’ information. In any circumstances where you may have provided personal data and/or information relating to other individuals (e.g. your next of kin or dependents), you warrant and represent that you are authorised to provide their personal data and/or information to us and you have obtained their consent for their personal data and/or information to be collected, used, disclosed and/or processed by us in the manner as described in this Notice.

7. Changes. As part of our efforts to ensure that we properly manage, protect and process your personal data, we will be reviewing our policies, procedures and processes from time to time. We reserve the right to amend this Notice from time to time without prior notice. We will ensure that such amendments will be made available to you through any mode we view appropriate and suitable.

8. Declaration and Confirmation. You declare and confirm that the Personal Data and/or information in relation to you that you have provided to us are accurate, not misleading, updated and complete in all aspects. You understand that any misrepresentation or deliberate omission of fact may lead to our suspension or termination of your employment or consideration for employment. Hence, please ensure that you provide complete and accurate personal information to us and keep us updated on any changes to your Personal Data and/or information in relation to you.

9. Consent. You are deemed to have consented and agree to the terms in this Notice with respect to our processing of your Personal Data and/or information in relation to you as described in this Notice and that you declare that you have read, understood and accepted the statements and terms herein. Please note that notwithstanding your withdrawal of consent to any of the above purposes, we reserve our rights to rely on any statutory exemptions and/or exceptions to collect, use, disclose and/or process your personal data.

Date of Issuance: January 16, 2024